Blog & Guide
Featured
Swiss QR-Bill: New Requirements from November 2025
From November 22, 2025, Swiss banks will only accept structured addresses in QR-bills. GrandTotal 9 supports the new requirements.
Why Invoices Get Paid Late
Why do customers pay late? Practical strategies against payment delays and delinquent payers.
Customer Care
Customer care for year-end: Reward loyal customers and strengthen relationships.
E-Invoices & Compliance
E-Invoicing Requirements in Europe: EU & EEA Countries
The EU documents e-invoicing requirements for all 27 member states plus Iceland, Liechtenstein, Norway, and Switzerland with details on legal frameworks, B2B/B2G requirements, and technical standards.
Swiss QR-Bill: New Requirements from November 2025
From November 22, 2025, Swiss banks will only accept structured addresses in QR-bills. GrandTotal 9 supports the new requirements.
XRechnung is Here - Now Mandatory in Germany
E-invoice reception mandatory since 2025 in Germany. Transition periods and free XRechnung Viewer.
E-Invoices in Belgium: PEPPOL Becomes Mandatory
PEPPOL requirement in Belgium from 2026. Structured electronic invoices become mandatory.
E-Invoice Explained Interactively
Explore the new tool for analyzing and understanding e-invoices in XML format.
VeriFactu: Spain's New Invoice Verification System
New requirements for electronic invoices in Spain from 2025.
Payments & Finance
SEPA QR Code
Make it easier for your customers to pay with standardized QR codes for SEPA transfers.
Why Invoices Get Paid Late
Why do customers pay late? Practical strategies against payment delays and delinquent payers.
Customer Care
Customer care for year-end: Reward loyal customers and strengthen relationships.
The Perfect Payment Term: 14, 30 or 60 Days?
Choosing the right payment terms: deadlines, discounts and how to get paid faster.
Reverse Charge for Cross-Border Invoices: Simply Explained
When reverse charge applies and how to correctly state it on invoices.
Pricing & Calculation
The Hourly Rate Dilemma
Why hourly rates are often the worse choice for freelancers. Alternatives to hourly billing.
Tips for Writing a Professional Proposal
How to create offers that convince and lead to more contracts.
Interactive Estimates
Let your customers choose between options with interactive PDF estimates.
Gross or Net Invoice: When to Use Which?
When gross prices make sense and how to avoid misunderstandings in invoicing.
Security & Organization
AES-256 Encryption Explained
Protect your financial data with state-of-the-art encryption technology.
Encrypt Company File
Protect your business data with AES encryption. Passwords are securely managed in the Keychain.
The 3-2-1 Backup Strategy
Why backups are essential and how to really avoid data loss.
Setting Up Cloud Sync on macOS
Practical guide to setting up local synchronization for major cloud services on macOS – with full offline availability.
Mac Desktop Risk Factor
Why the desktop is a risk factor for data loss and where to store files safely.
Working from home
Tips for productive home office work as a freelancer.
Software & Automation
Text Placeholders: The Underrated Automation
Automate recurring texts and save time when creating invoices.
Send to Bookkeeping
One command exports all documents for a period as structured folders with PDFs and CSV files.
Toggl API Limitations
Toggl has introduced API limits that make frequent loading difficult. Learn what this means and what alternatives are available.
Mac App or Web Service: Which is the Better Choice?
Why desktop software is the better choice for many freelancers.
20 Years of Business Software from Media Atelier
Two decades of experience developing Mac software for freelancers.
The Essential Guide to the GrandTotal 9 Classic Upgrade
The latest version of GrandTotal with improved user interface and new features.
Professional Invoicing Software Instead of Word and Excel
Why professional invoicing software pays off for freelancers.